Start with the event rhythm
List the event start and end times, expected attendance, peak arrival period, food or beverage service, and whether guests move between zones.
Draw the guest route
Mark parking, arrival, seating, activity areas, vendors, and the proposed restroom zone. Keep routes clear across mud, gravel, stairs, or crowded lines.
Coordinate the site
Ask about delivery access, gates, slope, overhead clearance, underground features, and venue restrictions. Park reservations and special-use requirements remain separate.
Practical event checklist
Provide the site address, dates, attendance estimate, hours, surface, proposed placement, accessibility needs, and whether handwashing is desired.
Ready to discuss the site?
Share the address, dates, expected users, access conditions, and proposed placement. A simple sketch or photo can make the conversation more useful without requiring you to guess at a package.