Make a one-page site sketch
Mark property boundaries, entrances, parking, accessible drop-off, work zone, seating, food, stage, shelter, permanent restrooms, proposed area, and service approach. Add gates, slopes, wires, soft ground, flooring, and areas that must remain open.
Describe the users and schedule
Record attendance or crew size, duration, peak periods, hours, age mix, food and beverage service, and movement between zones.
Check the physical setting
Check gate width, turning space, surface, lighting, equipment movement, emergency access, and distance from dining or work areas. Identify how routes remain usable in rain or snow.
Bring the venue into the conversation
Ask about reservation rules, special-use requirements, delivery restrictions, and designated temporary-equipment areas.
Ready to discuss the site?
Share the address, dates, expected users, access conditions, and proposed placement. A simple sketch or photo can make the conversation more useful without requiring you to guess at a package.